Now all the standard Mail behavior will result in messages being downloaded or stored on your Mac. In the Mailbox Behaviors tab, for each mailbox popup menu, select a mailbox listed under On My Mac (if no mailbox exists, you need to create it from the Mailboxes sidebar).In the Account Information tab, set Download Attachments to All (the only reason to avoid this if you get frequent large attachments in messages you delete without needing those attachments).Select Mail > Preferences and click Accounts.You make one change in settings and one change in behavior for everything else. The Inbox is essentially a window into messages that have arrived and you haven’t processed. Your Inbox will always remain on the server. You can archive messages on a single Mac and store them there without leaving a copy on the server but you’d better be making backups, Time Machine or otherwise, or you’ll be sunk if your drive fails. You just have to change a view settings and rethink how you file mail once you’ve dealt with it. However, it’s possible to avoid all this. That’s the modern way, where we can reach the same mail storage on any device, as well as through web mail. It’s certainly not unusual to want to store your data only on locations over which you have full control and not some company’s cloud, even if that’s Apple.Īpple’s Mail and most email clients on every platform and from every third party optimize their defaults settings around leaving mail on a server.
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